Businesses all around the world are making a conscious decision to switch to digital tools to use less paper. It may not be possible for all companies to go completely paperless, but there are many steps your small business can take to use a lot less paper! Going digital will not only benefit the environment, but it will also save your office a significant amount of time and money. Continue reading for a few tips on how to convert into a paperless office.
Scan Digital Copies
The first step for making the switch to a paperless office is to make digital files of your existing paper documents. It’s important to have more than one copy of your financial documents, but instead of making paper copies, back up the files digitally on your computer. Electronically filing documents saves space for unnecessary accounting paperwork, and is a much safer way to keep sensitive documents secure. An external hard drive ensures that all of your paperwork is backed up, so you won’t have to worry about ever losing the records.
Small business owners must record all of their business’s transactions. If you are still tracking money by hand, it’s time to make the switch to online accounting software. This is a crucial step to creating a paperless office, as accounting software reduces the amount of paperwork in your office while saving a lot of time. You can find cloud accounting software that stores financial information on the internet and allows access to your books from any device.
Another great tip for paperless accounting is to create digital financial statements to track progress and make important decisions. Creating these statements by hand is very time consuming and has a higher risk of error. However, a software program that allows you to create financial statements will automate the information you enter and provide you with accurate end balances. If a paper copy is ever needed, you still have the option to print it, but otherwise, the statements are securely stored online.
Trust The Professionals At The Harding Group
Unlike other accounting firms, The Harding Group, located in Annapolis, MD, will never charge you for emails or phone calls and will strive for open communication with our clients. Whether you are interested in business advising, tax preparation, bookkeeping and accounting, payroll services, Training + support for QuickBooks, or retirement planning, we have the expertise and years of experience to help. We serve clients in Annapolis, Anne Arundel County, Baltimore, Severna Park, and Columbia. If you are ready to take the stress out of taxes, contact us online or give us a call at (410) 573-9991 for a free consultation. For more tax tips, follow us on Facebook, Twitter, YouTube, and LinkedIn.