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Tips for Getting Clients to Pay On Time

The Harding Group Pay on Time

Clients who don’t pay are a threat to your bottom line, but there are some methods to getting more clients to pay on time.

In the business world, it can be an uncomfortable situation if you ever need to confront a client about their late payments. Naturally, you want to make sure you get immediate payment while still being respectful and without damaging your working relationship. Further conflict can come about if you need to add late charges or even delay the work being done. If you want to avoid conflict and ensure that your clients pay on time, try taking advantage of some of these tips to navigate the situation. 

Writing Your Contracts

When creating a contract for your client, you can help them pay on time by outlining clear payment terms including deadlines, fees, and anything else pertinent to their payment. This should help you stay in sync with one another as you both understand what the expectations are. 

If necessary for a larger project, you may want to include that they need to pay half of the bill upfront, which can certainly improve your cash flow but is also key in establishing the rhythm of payments and when/what you can expect of one another.

Easy Payments

Make it as easy as possible for your customers to pay on time, since the easier it is, the less likely they are to miss payments. Flexibility in terms of payment types—accepting checks and a variety of online payment systems—can help them stay on track. Automated and cloud-based invoices are also great pieces of software that can be leveraged in ways that make it much easier for your clients to pay on time.  

Professional Approach

If you maintain a professional outlook, it helps encourage your clients to do the same. Try offering them a retainer if you’re going through long-term work with them, which offers them some additional budgeting bandwidth while still getting you paid. Even if you don’t work with retainers, make sure you’re getting invoices over to them as soon as possible so they know what is expected and when. Cutting down on any downtime on your end shows that you aren’t responsible for late payments, they are.

Establish a regular payment schedule but make a point to keep the language polite as well. Thank them for their business and timely payments, just make sure you’re sending them invoices on a regular schedule so that they know what to anticipate.

Trust the Professionals at the Harding Group

Unlike other accounting firms, The Harding Group, located in Annapolis, MD, will never charge you for consultations and strive for open communication with our clients. 

Are you interested in business advising, tax preparation, bookkeeping and accounting, payroll services, training + support for QuickBooks, or retirement planning?  We have the necessary expertise and years of proven results to help. 

We gladly serve clients in Annapolis, Anne Arundel County, Baltimore, Severna Park, and Columbia. If you are ready to take the stress out of tax time, contact us online or give us a call at (410) 573-9991 for a free consultation. Follow us on Facebook, Twitter, YouTube, and LinkedIn for more tax tips.

This entry was posted on Friday, May 6th, 2022 at 12:04 pm. Both comments and pings are currently closed.

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